Protection of Personal Data
William G Hyde trading as Priday Design, Priday Design Studio, PridayMail, PDS Hosting and B17 Designs, is registered with the ICO, registration reference: ZA460376
Priday Design (including Priday Design Studio and B17 Designs) designs, creates and manages websites for small business, associations and individuals in the UK. We can also create your website logo and branding and help with getting you into search engines like Google, Bing, Yahoo etc. In addition, we can design and manage, on your behalf, Email Markeing campaigns to your prospective and existing customers.
Priday Design (inc Priday Design Studio and PridayMail) provides Email hosting services (mail addresses/boxes).
Priday Design (inc Priday Design Studio and PDS Hosting) provides you with cost effective domain names and website/email hosting solutions, using UK only facilities.
Priday Design (inc Priday Design Studio) can also offer you Cyber Security & Encryption functionality, Back-up & Electronic Data/Document storage for your Internet conmnected devices as well as Microsoft software and IP Telephony packages.
Whenever you send Priday Design an email (or fill in a form on our website) requesting a quotation, request that we provide you with a product or service, provide feedback on something we have created or supplied or enter into a competition you will be providing Priday Design with some (if not all) of your Personal Data.
Personal Data is defined as information that can identify a specific person and includes:
Article 6(1)(b) of the GDPR provides a lawful basis for processing where “processing is necessary for the performance of a contract to which the data subject is party or in order to take steps at the request of the data subject prior to entering into a contract”.
Priday Design determines that almost all contact with personal data will be derived from:
We do not collect any Special Categories of Personal Data about you (this includes details about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health and genetic and biometric data). Nor do we collect any information about criminal convictions and offences.
Priday Design cannot accept commissions for any work that could be viewed as being of a Sexual or Adult nature nor do we accept work that has an unreasonable or unlawful gender, racial, religous or political bias.
However, where a Priday Design customer voluteers information that falls within the Special Category definition, Priday Design will process the data under Article 9(2) as follows:
Article 9(2)(a) "the data subject has given explicit consent to the processing of those personal data for one or more specified purposes"
Article 9(2)(e) "processing relates to personal data which are manifestly made public by the data subject"
Where we need to collect personal data by law, or under the terms of a contract we have with you and you fail to provide that data when requested, we may not be able to perform the contract we have or are trying to enter into with you (for example, to provide you with goods or services).
In this case, we may have to cancel a product or service you have with us but we will notify you if this is the case at the time.
Priday Design does not aim its services at young persons and will not knowingly accept any contract with a person under the age of 18.
Furthermore, Priday Design reserves the right to decline to create web sites or email marketing soley aimed at children.
Priday Design may wish to advise its customers of developments in web site & email hosting, cyber security or business support services. We may wish to send email marketing material to all or some of our customers from time to time and we believe that our customers will accept this use of their personal data as being reasonable.
Priday Design may also wish to update ex-customers and persons who have previously asked for a quotation about our services and/or products.
If you have not previously been in touch with Priday Design, we will not target market you, although we may use general advertising of our services to attract potential business.
We will get your express opt-in consent before we share your personal data with any company outside of Priday Design for marketing purposes.
You can ask us or third parties to stop sending you marketing messages at any time by contacting us (or them) at any time.
Where you opt out of receiving these marketing messages, this will not apply to personal data provided to us as a result of a product/service purchase, warranty registration, product/service experience or other transactions.
To fulfil a contract with a customer, Priday Design may need to share elements of Personal Data with its suppliers, for example:
Priday Design may be required (by applicable law or regulation) to disclose personal data to persons (natural or legal) or organisations including law enforcement authorities (e.g. the NCA)
We do not allow our third-party service providers to use your personal data for their own purposes and only permit them to process your personal data for specified purposes and in accordance with our instructions.
How long will you use my personal data for?
We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.
To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements.
By law we have to keep basic information about our customers (including Contact, Identity, Financial and Transaction Data) for [six] years after they cease being customers for tax purposes.
In some circumstances you can ask us to delete your data: see [Request erasure] below for further information.
In some circumstances we may anonymise your personal data (so that it can no longer be associated with you) for research or statistical purposes in which case we may use this information indefinitely without further notice to you.
An effective information security programme is in place within Priday Design with administrative, technical and physical safeguards to protect personal data for all end-users. This includes encrypted email transfer, secure storage and firewalls, access controls and reporting, anti virus and anti malware, systems monitoring, security threat analysis and preventative security patching. Including the connection of computing devices only by hard wiring and not by wifi.
Upon conclusion of the contracted service delivery (eg after the website has been created), Priday Design converts all email correspondence to text files and stores these away from the email system we use, for added security.
Under certain circumstances, you have rights under data protection laws in relation to your personal data:
No fee usually required
You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we may refuse to comply with your request in these circumstances.
What we may need from you
We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.
Time limit to respond
We try to respond to all legitimate requests within one month. Occasionally it may take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.
This Agreement, and any dispute or claim arising out of or in connection with it or its subject matter or formation (including non-contractual disputes or claims), shall be governed by, and construed in accordance with the law of England and Wales.